Disaster Recovery

Is Scanning a Part of Your Disaster Recovery Plan?

Document Scanning Can Help Your Company Stay Functional

In the event of an emergency—whether it is a natural disaster, theft, or data loss—your business needs to be able to continue functioning.

Did you know that over 43% of companies confronted by a major disaster never reopen?

The primary reason they fail is that the business did not have a comprehensive disaster recovery plan in place and are unable to recreate lost information. These plans do not have to be expensive or complex, but they do need to be created and implemented to avoid the risky aftermath of a disaster.

To be sure, a comprehensive plan reaches across multiple aspects of your organisation but centres around your ability to quickly access critical documents, data and information to keep your business running:

Imagine this scenario: for whatever reason, you woke up this morning, and you do not have access to your place of work. Would you be able to conduct business as usual?

For many companies, the answer is no. However, it does not have to be, particularly with the incredible options available through technology. With the help of the right tools, you can be functioning from wherever you are as your business rebuilds.

Document scanning is an important part of preparing for this eventuality since you will need access to all of your everyday files and information.

Scanned documents housed in a document management system can be available to authorised employees from anywhere in the world, giving you the chance to continue operations even when disaster hits.

That is why document scanning is an essential part of any business continuity plan and should be a pillar of your plan.

With a cloud-based document management system, you do not have to rely on your office to house documents—whether in a physical location like a filing cabinet or on company shared drives that aren’t accessible from elsewhere.

Document scanning can help your business continue, no matter what.

To minimise the risk of losing access to critical business information and not having a physical office to operate out of, we recommend that you consider the following as part of your disaster recovery plan:

Document Scanning and Imaging: scan all of your paper records, client files, HR documents, financial documents, even your company’s insurance documents so they cannot be destroyed in a fire, flood, or another natural disaster

Cloud Document Management: store your digitised documents in cloud document management software for remote and immediate access from any web browser

Implementing both document scanning and cloud document management software will provide benefits beyond disaster recovery planning. These include never losing a record again, version control, no more faxing spreadsheets or documents, faster and more efficient decision making, a higher level of customer service, and competitive advantage.

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