Document Management Solutions

Document Management Solutions should be straightforward to implement and easy to modify as your organisation changes and develops. Our software solutions Dv TDM and Dv Office achieve this. Email Management, Scanning Software, Document management including Workflow are all contained with the software as standard.

• Documents are no longer lost, misplaced or misfiled.
• Valuable staff time is no longer wasted in the never ending search for documents.
• There is no longer any confusion about which is the correct version of a document andwhich version has been sent to whom.
• A single access point can be automatically created to contain all electronic documents, files, emails, notes, spreadsheets and presentations that relate to, say, a particular activity, customer or project.
• Legislative requirements for document storage are scrupulously met.
• Security is substantially enhanced by controlling access and by minimizing the risk from things such as fire damage.

Dv TDM and Dv Office provide a complete Document Management and Email Indexing solution. Dv TDM additionally provides Drawing Management including integration with popular CAD software.

Features of Dv TDM and Dv Office include:

Seamless Integration – Gives you the ability to interact with all your existing applications.
Mail Routing – Enables you to automatically route incoming hard copy mail. By scanning that correspondence, and using identification sheets, the software will simply send an electronic link to the recipient.
Forms Routing – Lets your system recognise different forms and then automatically route them using the appropriate workflow directory.
Archiving – You can archive all projects or transactions knowing that all information, including emails, is stored in a single project location.
Legacy Documents – Facilitates the quick and accurate indexing of all your existing documents into Dv Office.
Risk Management – Ensures that you can confidently locate the correct document and lets you apply the levels of access control that you require.
Email Indexing – will securely index all your email messages and attachments preventing loss, misplacement or unintended deletion.
Content Searching – You can search for text contained in any document even when this was not
part of the original index.
Graphical Workflow – You can visually plan and implement the path a project takes by simply drawing lines. With the software doing the rest, workflow can be easily streamlined for greater efficiency.
Water Marks – Automated watermarking can be an effective way of maintaining the security and
integrity of your documents.
Web Interface – Gives you the ability to operate Dv Office and Dv TDM through your internet browser.
File Security – Gives you total control over your documents, as you decide who moves, copies, deletes or edits each and every file.
Import Windows Network Names – You can synchronize users with Windows LDAP and deliver
‘one click’ login, conforming to password standards.
Security – Document by document, you can decide who is permitted to access, view, edit or print.
Menu Templates – By simply clicking on the desired icons and menu items you can decide what information individual users have access to. This greatly speeds training and ensures users are not distracted by features they do not need.
Dv Office Links – You can email information without the need to send the actual document. All the recipient needs to do is click on a URL to view the document in question.
Version Control – Effectively controls document revision processes so that your organisation’s agreed procedures are rigorously adhered to.
Check In/Check Out – Gives you a predefined methodology for checking in and out documents.
Full Audit Trail – Gives you a record of all significant document activities.

Additionally DV TDM has the following features:

Reference File Management - advises what reference files are associated with a drawing and where else the reference files are used. You can also report on broken links and repair them without the need of the CAD program.
Document Transmittal Register - generates transmittals and provides a record history including the document version and can also convert CAD files to PDF
Content Searching - of AutoCAD and Microstation files

For more information please visit: www.practicalprograms.com