Document Management Solutions should be
straightforward to implement and easy to modify as your organisation
changes and develops. Our software solutions Dv TDM
and Dv Office achieve this. Email Management,
Scanning Software, Document management including Workflow are all
contained with the software as standard.
- Documents are no longer lost, misplaced or misfiled.
- Valuable staff time is no longer wasted in the never ending
search for documents.
- There is no longer any confusion about which is the correct
version of a document andwhich version has been sent to whom.
- A single access point can be automatically created to
contain all electronic documents, files, emails, notes, spreadsheets
and presentations that relate to, say, a particular activity, customer
- Legislative requirements for document storage are
- Security is substantially enhanced by controlling access
and by minimizing the risk from things such as fire damage.
Dv TDM and Dv Office provide a complete Document
Management and Email Indexing solution. Dv TDM additionally provides
Drawing Management including integration with popular CAD software.
Features of Dv TDM and Dv Office include:
Seamless Integration – Gives you the
ability to interact with all your existing applications.
Mail Routing – Enables you to
automatically route incoming hard copy mail. By scanning that
correspondence, and using identification sheets, the software will
simply send an electronic link to the recipient.
Forms Routing – Lets your system
recognise different forms and then automatically route them using the
appropriate workflow directory.
Archiving – You can archive all projects
or transactions knowing that all information, including emails, is
stored in a single project location.
Legacy Documents – Facilitates the quick
and accurate indexing of all your existing documents into Dv Office.
Risk Management – Ensures that you can
confidently locate the correct document and lets you apply the levels
of access control that you require.
Email Indexing – will securely index all
your email messages and attachments preventing loss, misplacement or
Content Searching – You can search for
text contained in any document even when this was not
part of the original index.
Graphical Workflow – You can visually
plan and implement the path a project takes by simply drawing lines.
With the software doing the rest, workflow can be easily streamlined
for greater efficiency.
Water Marks – Automated watermarking can
be an effective way of maintaining the security and
integrity of your documents.
Web Interface – Gives you the ability to
operate Dv Office and Dv TDM through your internet
File Security – Gives you total control
over your documents, as you decide who moves, copies, deletes or edits
each and every file.
Import Windows Network Names – You can
synchronize users with Windows LDAP and deliver
‘one click’ login, conforming to password standards.
Security – Document by document, you can
decide who is permitted to access, view, edit or print.
Menu Templates – By simply clicking on
the desired icons and menu items you can decide what information
individual users have access to. This greatly speeds training and
ensures users are not distracted by features they do not need.
Dv Office Links – You can email
information without the need to send the actual document. All the
recipient needs to do is click on a URL to view the document in
Version Control – Effectively controls
document revision processes so that your organisation’s agreed
procedures are rigorously adhered to.
Check In/Check Out – Gives you a
predefined methodology for checking in and out documents.
Full Audit Trail – Gives you a record of
all significant document activities.
Additionally DV TDM has the following
Reference File Management - advises what
reference files are associated with a drawing and where else the
reference files are used. You can also report on broken links and
repair them without the need of the CAD program.
Document Transmittal Register - generates
transmittals and provides a record history including the document
version and can also convert CAD files to PDF
Content Searching - of AutoCAD and Microstation
For more information please visit: www.practicalprograms.com