Proof of Delivery

Are Proof of Delivery problems severely slowing receivables 
… and giving your accounting team major headaches? 

Proof of Delivery is one of the business processes for which organizations most commonly seek more efficient, cost effective and responsive document management.

And to meet these requirements Scan Conversion Services has developed a fully customized specialist scanning solution. This can either be installed in-house, in which case SCS will provide all necessary scanning hardware, the software that we ourselves use and full staff training, that is based on a decade of document management experience.

Or, alternatively, clients can opt to outsource their Proof of Delivery scanning work to our quality assured service bureau.  

The SCS Service Bureau Option
A typical use of this solution would see SCS:

• Collecting PODs (connotes, manifests, and or invoices that are signed at the time of delivery) on a daily, weekly or monthly basis depending on client requirements.
• Scanning those PODs.
• Extracting the required information through the combination of OCR and operator input.
• Validating data. For this validation SCS can use a list of invoices or created PODs.
• Formatting the collected data into a client specified file format.
• Electronically sending the collected data and images to the client’s office.
• Providing a CD or DVD back up of all data and images on a daily, weekly or monthly basis.

Benefits

• Fast retrieval of the image.
• Ability to instantly cross reference invoices to copies of PODs.
• Automatic reporting on connotes (etc) that are missing and have not come back from drivers.
• Enhanced service to customers who can be optionally offered 24/7 online access to copies of their connotes.
• You do not have the cost of filing.
• You do not have delays in document retrieval.
• You do not have the cost of retrieval.
• You do not have a space problem.
• You do not need to photocopy, mail or distribute documents for approval.