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Microfilm Scanning

 

In the past, many organisations utilised microfilm and aperture cards to store documents, historical records and drawings.

That storage method has been surpassed by more efficient digital arrangements.

What can be done for the files already stored on microfilm or aperture cards?

In the past, many organisations utilised microfilm and aperture cards to store documents, historical records and drawings.

That storage method has been surpassed by more efficient digital arrangements.

What can be done for the files already stored on microfilm or aperture cards?

 

During the 80s and 90s, microfiche and microfilm took off as the definitive document storage technique. Libraries, councils and museums used them to archive historical documents.

 

Architects, designers and engineers archived their plans and drawings on microfiche and microfilm. However, this type of archiving method is becoming outdated as businesses turned to digital file storage instead.

 

In recent times technology and digitising processes have come a long way so now it is much easier to turn your hardcopy originals to a digital format.

 

 

Listed below are just some of the benefits to having your Microfilm and Aperture cards digitised.

 

Reduce Costs

 

Storing microfiche and microfilm along with the equipment needed to view them is extremely costly.

By having them scanned and digitised to be stored electronically you will reduce those outgoing costs significantly.

All you need for storing files digitally is a device to view them on but unlike microfilm and aperture card readers, there are devices like this in almost all offices nowadays as computers, laptops, tablets and mobile phones can all open and view digital files.

 

Save Time

 

Microfiche and microfilm storage faced the problem that all hard copy storage does, which is the amount of time it takes to find the documents and files you are looking for.

It slows down efficiency and leads to an increase in unproductive tasks. With fully indexed digital files you can find the document you need in an instant with a simple text search. Meaning tasks can be completed quicker and more efficiently.

 

Secure Files

 

Not only is it difficult to secure hard copy documents with CCTV, locks etc. it is also not very cost effective.

 

You can have digital files encrypted and password protected to ensure the information is only access by those with permission.

Document security is sometimes overlooked by companies but it is something that needs to be carefully considered before any document management decision is made.

 

Improve File Access

 

A lot of historical archives are stored on microfilm making it difficult for interested parties to view them as they would have to travel to the library, museum or other location storing them to view that copy.

 

Luckily, with digital archives, they can be presented online and viewed by people right across the world whenever they want to. This is great for raising awareness of a topic or place.

 

Free Up Office Space

 

Large bulk storage of microfilm can take up a lot of space without you even realising.

This space can be costly and the loss of it can create a restrictive working environment.

 

Digital files take up only virtual space and once you have scanned microfilm and aperture cards, and backed up the files, the hard copies can be disposed of to free up office or storage space.

 

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