Scanning Software

Scanning Software and Document Management Solutions are the keys to successful document conversion and management projects. With years of scanning experience we have witnessed first hand the difference choosing the correct software can make. To further improve our competitive advantage we have used this experience, together with Practical Programs’ skills in software development, to create the next generation of scanning software. The resulting software is easy to configure and operate while ensuring the user can gain the best quality result in the minimum of time.

During the course of our business we have seen some very significant changes in the way things are done, such as the ever-increasing use of email. But equally some things never seem to change. So that while many files, letters, attachments and the like are now sent electronically, we are all still confronted by a large number of hardcopy documents that continue to arrive from outside our organization every day. We remain a very long way away from the paperless office.

The significant problems that this brings are:

• Major delays and productivity losses while documents are searched for.
• The cost of office space that’s needed to simply store paper.
• The difficulty of meeting legal document-retention requirements should files be lost,
• misplaced or misfiled.
• Communications with customers and suppliers, which are slower and less professional than they should be.
• Added security concerns.

Fortunately, the solution to these challenges is now simple, straightforward and highly cost effective. The answer being to use our Dv Scan software to scan all relevant hardcopy paperwork into a sophisticated, yet simple, Document Management System such as Dv TDM. Both applications contribute to our enviable reputation for delivering powerful, innovative and elegantly simple solutions to effectively meet the critical challenges of document management.

When a hardcopy document is managed by these systems:
• There is no need to photocopy it for distribution.
• There is no need to send it through internal mail.
• There is no longer the need to file it … thus saving both time and floor space.
• Access can be rigorously controlled.
• Distribution becomes much faster and easier.
• The incidence of lost, misplaced or misfiled records is prevented.
• The problems of fire risk are reduced.
• The document immediately becomes part of the organization’s ‘knowledge pool’.

Dv Scan Features:

• Support for all twain compatible scanners
• Ability to detect and remove blank pages
• Barcode detection
• Automatic naming of the image
• Creation of PDF, Tiff or Jpegs
• Quality check of blank pages before removal
• Automatic aligning of images
• Removal of black borders
• Colour and Black & White
• Option OCR (Dv Scan Professional)
• Optional Forms Recognition (Dv Forms)
• Batch processing
• Direct scanning to Dv Office and Dv TDM
• Easy setup Wizard
• Automatic rotation of images (Dv Scan Professional)

For more information please visit: www.practicalprograms.com